12u12 Sdn. Bhd. Employment Applicant and Candidate Privacy Policy
At 12u12 Sdn. Bhd. (“12u12”), protecting your personal data is important to us. We are committed to ensuring that your privacy is respected and secured. This policy explains:- What information we collect during our employment recruitment process.
- How we use that information.
- How we access and update that information.
- Types of Information Covered
This policy covers the information you share with us and/or which may be acquired or produced by 12u12, its subsidiaries and its affiliates during the employment recruitment process including:
- Information on the documents you provided such as resume, CV, cover letter, transcripts, or any other supportive documents.
- Information you provided verbally during the employment recruitment process such as during interviews, phone-screenings, follow-up conversations.
- With your consent, third parties information such as your references, background check, your previous employers.
- Publicly available information such as on LinkedIn, your social media posts.
- If it is identified that you have attended the same educational institute or shared the same previous employer in the same period of time as a current 12u12 employee, we may consult with that employee for feedback on you.
- Information in our employee database relating to your previous applications and/or employment history with 12u12.
- How We Use Information We Collect
12u12 will use your information solely for employment recruitment and the enhancement of the recruitment processes.
This includes:
- To access your skills, experiences, qualifications, and interests against the job opportunity you are applying for, and on the basis that it is in our legitimate interests to ensure we recruit the best possible candidates.
- To verify the information you have provided and to carry out reference and/or background checks.
- To communicate with you about the status of your employment application(s), including, in appropriate cases, informing you of other potential career opportunities at 12u12.
- Where requested by you, to assist you with obtaining an immigration visa or work permit where required for your employment with 12u12.
- To comply with applicable laws, regulations, legal processes or enforceable governmental requests.
- To make improvements to the 12u12’s employment recruitment process on the basis that it is in our legitimate interests to ensure we recruit the best possible candidates. As part of our commitment to equal opportunity employment, we may process information regarding your membership in various organizations to support our diversity and inclusion efforts. This may include associating participant membership with sensitive and/or demographic information.
- To protect the rights and property of 12u12, our users, job applicants, job candidates, employees, the public or associated third parties as required or permitted by law. If you are offered and accept employment with 12u12, the information collected during the employment recruitment process will become part of your employment record.
- Who May Have Access to Your Information
12u12 takes appropriate steps to protect information about you that is collected, processed, and stored as part of the employment recruitment process.
Your information may be accessed by:
- Your information may be shared with our affiliates, subsidiaries or joint ventures, in relation to the purposes described Section 1 and 2 above.
- 12u12 may also use service providers acting on 12u12’s behalf to perform some of the services described in Section 1 and 2 above.
- 12u12 may sometimes be required to disclose your information to external third parties such as to labour authorities, courts and tribunals, regulatory bodies and/or law enforcement agencies for the purpose of complying with applicable laws and regulations, or in response to legal processes.
- With your consent, we will share your information with other third parties to detect, prevent or address fraud, security or technical issues, or to protect against harm to the rights, property or safety of 12u12, our users, job applicants and candidates, employees or the public or as otherwise required by law.
- 12u12 operates globally, which means your information may be stored and processed outside of the country or region where it was originally collected. In some countries, the rights with respect to your information that we have collected may be different. However, we apply the same protections described in this policy.
- Retention of Your Information
For any reasons if your application for a job at 12u12 is unsuccessful, 12u12 may retain your information indefinitely.
We retain this information for reasons including:
- In case a legal challenge in respect to an employment recruitment decision.
- To consider you for other current or future jobs at 12u12.
- To help us better understand, analyse and improve our recruitment processes.
- Your Rights in Respect of Your Information
- It is your responsibility to obtain consent from referees before providing their contact or other information to 12u12.
- Please share with us only the information that you agree we may use as described in Section 1, 2, 3, and 4 above.
- Should you have questions about the content of this policy, please email us at HR_Policy@12u12.com.